Senior Director of Finance & Operations

Position Type: 1.0 FTE.  Exempt.

Reports to: CEO

About Us

The Center for Environmental Health (CEH) is a nonprofit 501(c)(3) organization that protects people from toxic chemicals and promotes business practices that are safe for public health and the environment. We stop corporations from exposing people to toxic chemicals, collaborate with responsible businesses and industry leaders, and commit to inclusive, community-led solutions that address environmental injustices facing the general public as well as low-income communities of color.

Workplace

CEH is an organization of committed science-driven advocates who work together to keep short-sighted business interests from harming people in the name of profit. We are proud of our work and achieve big wins for people’s health. The organizational culture is one of entrepreneurism and thoughtfully assessed risk taking. CEH believes that to protect the health of all people, we must address the disproportionate health effects of toxic chemicals caused by systemic racism and other social injustices. The movement to eliminate dangerous chemicals must move forward in partnership with environmental justice, reproductive justice, and other related movements working to address the pressing social justice issues of our day. CEH’s headquarters are in Oakland, California.

Commitment to JEDI

At CEH, striving for justice, diversity, equity, and inclusion (“JEDI”) for all is critical to its mission and values. We know that having a team that is diverse in race, ethnicity, gender, gender identity and expression, ability, sexual orientation, age, and background, and opinions — and fostering inclusion among that team — is core to achieving our organizational goals. CEH strives to recruit talent from a diverse pool of candidates and ensure that those professionals we hire are sufficiently supported so that they flourish. CEH wants everyone to not only have a seat at the table but to know that their presence and input make the organization stronger.

Equal Opportunity

CEH is an equal opportunity employer. In keeping with the priority we give to the values of justice, equity, diversity, and inclusion (JEDI), we are committed to gender and racial equity and actively seek to hire those from historically marginalized communities. We do not discriminate based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status. Learn more at ceh.org.

Job Description

TITLE:                               Senior Director of Finance & Operations 

ACCOUNTABILITY:       Reports to Chief Executive Officer (CEO)

  1. FUNCTION

Leads and ensures the effective performance of various accounting activities including developing, implementing, and maintaining the accounting systems, policies, and procedures; compiling, analyzing, and reporting accounting data for management reports and decision-making purposes; and acting as primary liaison with outside auditors. Creating, maintaining, and tracking organizational budget, manages monthly closings and quarterly financial reporting. Leads and manages human resources functions including but not limited to: hiring and performance processes, personnel policies, and onboarding. Has oversight over operations functions including IT & systems and office management. Supervises Operations Manager & Staff Accountant.

  1.   RESPONSIBILITIES

Accounting

  • Maintain accounting systems and information, including the use of computerized and paper records
  • Prepare cash flow analysis and projections as needed
  • Oversee accounts payable and preparation of deposits.
  • Record revenue, including receivables from consent judgments and restricted funds
  • Oversees semi-monthly payroll
  • Manage deferred revenue accounts and provide monthly reports of balances to staff and law firm
  • Reconcile bank and investment accounts monthly
  • Oversee other balance sheet accounts, payroll, and development revenue quarterly
  • Manage all financial transactions and data entry into QuickBooks
  • Close books quarterly and oversee budget vs. actual reports
  • Co-create annual budget, manage and monitor budget to ensure the organization is fiscally responsible
  • Ensures internal financial controls are effective and streamlined

Financial Reporting

  • Report to management, staff and board regarding the organization’s finances
  • Prepare, in conjunction with the consultant, summarized financial statements, updated budget projections, and cash flow projections to share with management and board.
  • Coordinate and participate in quarterly finance committee meetings with Board Finance Committee and call with investment manager.
  • Manage and execute annual audit and preparation of IRS Form 990 with independent CPA and partner with the Board’s Audit committee to finalize the annual audit.
  • Staff liaison to the Board Audit and Financial committees

Budgeting and Analysis

  • Analyze business operations and financial information to project revenues and expenses and provide advice to management.
  • Prepare grant proposal budgets and financial reports in collaboration with development and program staff and financial consultants.
  • Lead quarterly budget meetings with multiple program teams.
  • Collaborate with the CFO consultant to facilitate the annual budgeting process.

Operations  

  • Oversees day-to-day functioning of the CEH office including all activities related to Operations including Information Technology
  • Partner with IT consultant to execute new technology systems and protocols and manage the implementation of technology including training staff
  • Lead systems, process, and protocol changes related to Operations Administer and maintain organizational insurances

Participation on Leadership Team

  • Leads an ongoing assessment and improvement of organization’s structure, efficacy, and strategic direction related to finances, and human resources.
  • Works to clarify and implement a vision for the organization’s operations in line with the organization’s mission, vision, values, and strategic plan.
  • Monitors and optimizes the organization’s financial health.
  • Surfaces, clarifies, and addresses concerns about the organization’s financial health.
  1.   SPECIFICATIONS, QUALIFICATIONS, and COMPETENCY FACTORS
  1. Knowledge of economic and accounting principles, including generally accepted accounting principles (GAAP) for nonprofits.
  2. Ability to read and understand grant agreements, consent judgments, and other business and legal documents.
  3. Ability to read, analyze and manage financial statements and budgets. .
  4. Knowledge of administrative and clerical procedures and systems.
  5. Proficiency with computerized accounting systems, Excel, Word, and Outlook.
  6. Knowledge of labor law as applied to payroll and benefits.
  7. Ability to delegate,  lead and supervise direct reports.
  8. Excellent written, verbal, and interpersonal communication skills.
  9. Time management skills in order to meet deadlines and handle multiple tasks.
  10. Ability to work independently and as part of a team.
  11. Ability to collaborate effectively with various teams, providing the most useful guidance in an enthusiastic and inspiring manner.
  12. Ability to excel in and contribute to a collegial and friendly working environment.
  13. Commitment to protecting people from toxic chemicals.
  14. Committed to Justice, Diversity, Equity, and Inclusion for all
  15.   Location

Oakland, CA

  1. Working Conditions and Job Setting

Physical ability to type (or use voice keyboarding software) and use a computer is essential.

  1. Salary

Commensurate with experience. 

  1. Applying for this job

Please submit the following materials in a single PDF:

  • Cover letter, highlighting your qualifications
  • Resume

Please merge these documents into a single PDF whose file name includes your surname and “Senior Director of Finance & Operations.” Then email it to: [email protected] with the subject line: Senior Director of Finance & Operations.

We acknowledge receipt of all employment applications, and when we decide a candidate is no longer in the running, we inform her/him/them promptly.  (Note: this sometimes can take a while.)

Position open until filled.

Disclaimer:  This description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Other additional duties may be assigned.